Town of Fairview Municipal Complex

Town of Fairview Municipal Complex

Bond Election PO Tab Voting TimesAfter thoughtful consideration of the impact to the town and taxpayers as well as the need to continue to meet resident expectations in providing public services, the Fairview Town Council has called a November 7, 2017 bond election asking voters to consider authorizing a maximum of $25.5 million in general obligation bonds for the construction of a Municipal Complex consisting of four different municipal facilities. The Town Council believes this investment in the Town, should the proposition be approved by the voters, will provide facilities that will meet both current and long-term needs of the residents and taxpayers. 

The facilities in the Municipal Complex include fire station #1; a fire administration building; a multi-purpose space for an emergency operation center (EOC)/community meeting/training facility; and a public works office and service yard. The four municipal facilities will be built on 11 acres of Town owned property located on State Highway 5. Fire station #1, fire administration, and public works facilities operate on this site today.

The projected costs include the full turn key construction of four facilities to meet current and future needs to build out of the Town; and site work which covers 11 acres that includes drainage, utilities, parking, paving, landscaping, fencing, screening and storm water detention costs to meet site needs.

 

Why Now?

Vital portions of fire operations had to be moved out of the existing facility and relocated to an on-site portable building currently being leased by the Town. The decision to relocate those operations by the Town Council was based on a building condition assessment conducted by Huitt-Zollars in 2016 that found significant structural and other safety deficiencies in the existing building. The purpose of the study was to determine the condition of the structure that was constructed as a home in the 1960’s and added onto in the 1980’s and 1990’s. In the executive summary of the Condition Assessment Report, Huitt-Zollars states that “Based on our observations and the conditions noted ... it is our opinion the current facility is beyond its useful service life". In the report, Huitt-Zollars recommends that "planning and programming of a replacement facility be considered." A copy of the Condition Assessment Report can be accessed in the Documents and Images section below. Consideration was not given to reinvesting public funds in a building that has significant physical deficiencies and that no longer meets the needs of the operations that are housed there.

Planning for the Future

The planning for this project began prior to the construction of Fire Station #2.  A decision was made by the Town at that time to construct Fire Station #2 first, knowing that replacement of these inadequate facilities would need to follow.  That was in 2007, ten years ago.

To continue with that planning, in 2014 the Town initiated a planning study to determine the future staffing and building space that would be needed for Town services once the Town is fully developed.  Based on the planning study and other planning actions that have been completed, the Town Council approved a 10-year Capital Improvement Plan (CIP Plan) that identifies when certain public improvements and equipment acquisitions are anticipated.  Funding decisions are a considered annually by the Town Council after considering the need and the cost to taxpayers.

These proposed improvements were programmed in the beginning years of the CIP Plan due to the current lack of adequate facilities. The Town Council wanted to ensure that the funds that are expended would meet tomorrow's needs as well as today's needs. Based on the planning that has been done, the full development of the Town can be projected and the cost to build facilities that meet the needs of today as well as the anticipated needs of the future is incremental to the overall cost of the project.  The cost to add on to facilities in the future would be much more expensive to undertake. 

 

Facility Planning

The Town Council selected the architect and the construction manager for this project and requested that plans be developed sufficiently to be able to price the cost of the facilities.  The facilities are designed to meet the basic operational needs of the Town.  The construction inflation costs since this planning began in 2014 have increased by 19%.  Inflation has been programmed into these costs with the expectation that, should the proposal be approved, the designs would be completed and the project would be bid in the summer of 2018. If the project were delayed and construction inflation increased by 4% per year beyond 2018, the additional annual cost to construct these facilities would increase by approximately $850,000 a year. 

 

Project, Financial and General Election Information

The tabs on this page will provide some details on the four facilities that are proposed to be constructed in this bond package, information on the financial and tax impact of the proposal to property owners, and general election information. There is also a frequently asked questions (FAQs) section. If there are questions not answered by this information please e-mail your questions to bondquestions@fairviewtexas.org.  Additionally, there will be a number of town hall meetings to review the bond proposal with residents to be held on the dates, times and locations outlined on this page.  Several open houses for residents who may wish to tour the facilities will also be held at the existing building at 500 State Highway 5 and those dates are also listed on this page.  

 

Documents and Images

pdfNotice of Election (English)

pdfNotice of Election (Spanish)

pdfCondition Assessment Report prepared by Huitt-Zollars

pdfTown Hall PowerPoint Presentation on Bond Election

aerial site combo 2  

 

Fire Station #1 & Fire Administration Building

Two of the facilities proposed in the Fairview Municipal Complex bond proposition are the replacement of the existing fire station #1 and fire administration facilities. Together, both facilities utilize the largest percentage of usable space in the existing structure. A total of three fire fighters, one fire supervisor, and three fire administrators operate out of the existing facilities. The fire station personnel serve Fire District 1, which is comprised of all the Fairview commercial properties, and residential properties located in the western half of the Town. A map exhibiting the boundaries of the Town’s two fire districts can be accessed in the Documents and Images section below.

Fire administration manages the fire department operations including policy, personnel and budgeting management; oversees training of fire personnel; reviews building plans and inspects buildings for compliance with fire codes, updates relevant codes; and conducts investigations into the causes of fire.

 

Existing Conditions

The current facility has documented safety and structural issues, as outlined in the Assessment Study, which found that "The facility is useable, but there are a number of heath, life safety, welfare, accessibility and maintenance concerns that are apparent. ... A fire station is a first response facility that is vital to serving the community in the event of a disaster or emergency. These types of facilities are assigned importance factors in the building codes that require them to be designed to a higher building standard in order to ensure the likely hood the employees and facility can maintain operations during a disaster. This existing facility does not meet this criterion currently..."  The existing building does not meet these standards nor does it meet current life safety or ADA standards. The proposed facilities do meet these more stringent criteria.

In addition to the structural and safety issues, the existing facility has inadequate storage for personnel and equipment and lacks training space for personnel.  The space is fully occupied and there is no additional space to add personnel.

 

Future Increase in Service Demands

Continued growth will further expand the level of service demand required of Fairview fire and EMS.  Currently all emergency medical calls are responded to by the single current medic unit, which is operated out of Fire Station #2, in the eastern part of the Town.  There is no space to add a medic unit at Station #1.  If the current medic unit is in use, additional calls are answered by other agencies such as Allen or Lucas.  The average response time for the Fairview ambulance is approximately 7 minutes today.  The average response time from another agency can range between 11 and 14 minutes today. With increased service demands another ambulance to serve District 1 will be needed to maintain an adequate response time.  Currently EMS calls represent a total of 48% of all calls answered out of both fire stations.  Based on current call volumes it is anticipated that a second ambulance will be needed in 3-5 years.

EMS Calls

 

 

 

 

 

 

Continued growth will also create the need for additional fire and administrative personnel.  These positions will only be added when needed but additional space must be provided to add any additional personnel. 

 

Quick Facts About the Proposed Replacement Fire Station and Fire Administration Facilities

  • Will provide three drive through fire bays and two bays for reserve equipment
  • Will have quarters for up to eight firefighters and three supervisors
  • Will provide space for separate quarters for female firefighters
  • Will provide space for the addition of an EMS Medic unit to operate out of this station
  • Will include a vehicle exhaust ventilation system for safety of personnel
  • Will provide office space, work space and storage area for up to six administrative staff, including the Fire Chief, other administrative personnel, fire inspectors, and fire marshal.
  • Will be ADA accessible
  • Will provide storage for equipment and materials needed to operate
  • Will meet the current building and safety codes for public safety buildings
  • Will provide space to meet the future increased service levels as the Town grows 

Interested in learning more about fire and EMS service demand growth in Fairview? Access the Documents and Images section below.

  

Documents and Images

Comparison of current site and proposed concept

 FS #1 from Hwy 5 Side-by-Side FS 1 Entrance COMBO


Photos of Current Site and Building Conditions
Fire conference area Fire Admin storage area Fire Station storage area Fire Station storage area 2


Bond Election FF Tab Call Volumes Based on Occupancy Type Chart

Bond Election FF Tab Call Volumes by Year Chart

Public Works Service Center

The proposed Fairview Municipal Complex bond proposition would fund the replacement of the existing public works facility and service yard. The public works department currently operates out of approximately 950 square feet in the same building that houses fire station #1 and fire administration. Because of the range of services it provides and the type of service calls responded to, the public works department utilizes the largest percentage of outdoor space on the existing Town owned site, which includes the existing small shop area, material storage, and equipment storage.Bond Election PWSY Tab Public Works Operations Chart

Public works is responsible maintaining the Town's streets, water and sewer lines, water tanks and pumping systems, sewage lift stations, parks, trails and drainage systems.  This department also operates code enforcement administration.  These roadways and other improvements are valued in the millions of dollars and maintenance is important to ensure these systems are operational at all times.  Public works personnel are responsible for making repairs to these systems in all types of weather and conditions.  A total of 13 employees currently operate out of the existing public works facilities.

 

Existing Conditions

The current facility has documented safety and structural issues, as outlined in the Assessment Study, which found that “the current facility is beyond its useful service life." The existing building does not meet current building codes nor does it meet current life safety or ADA standards. The proposed facilities would meet such standards.

In addition to the structural and safety issues, the existing facility has inadequate space for personnel, material storage and equipment. There is one room available that is used for all staff and meeting needs, including employee lockers, employee break room, conference room, work room, and conference/training room.  Employees are required to work in all types of conditions and the space provides no employee shower or locker room area.  The yard area is not paved, and does not have covered areas for material storage or equipment to provide protection from the weather.  The shop building is not large enough to maintain inventories of supplies and materials used on a daily basis, nor does it have spaces designed for hazardous materials.  The site does not drain properly which results in flooding.

 

Future Increase in Service Demands

Continued growth will further expand the level of service demands required of public works and will also create the need for additional public works personnel and equipment.  These positions and equipment will only be added when needed but additional space must be provided to accommodate those future needs. The proposed facilities will provide adequate space for growth in the department.

 

Quick Facts About the Proposed Replacement Public Works Facilities

Public Works Service Center

  • Will provide adequate office space for the administration and operation of the department including the public works manager and other administrative personnel, as well as administrative work space for public works staff
  • Will have adequate support areas for employees including a break room, showers and bathrooms, and training areas
  • Will be ADA accessible
  • Will provide a shop that can house adequate inventory for operations, store equipment that need protection from freezing, and safely store hazardous materials
  • Will provide covered storage for expensive equipment
  • Will provide covered storage bins for construction materials to ensure materials stay dry and usable at all times
  • Will provide a paved all weather yard area
  • Will provide a site that has adequate site drainage to prevent site flooding
  • Will provide screening of operations from State Highway 5 and residential uses
  • Will meet the current building and safety codes for a public service building
  • Will provide space to meet the future increased service levels as the Town grows  

 

Interested in learning more about public works department service demand growth in Fairview? Access the Documents and Images section below.

Documents and Images
 
Comparison of current site and proposed concept

PW from Hwy 5 COMBO   PW entrance COMBO

PW shop COMBO PW Equipment Storage COMBO PW material storage COMBO


Photos of Current Site and Building Conditions

 Public Works meeting employee room Public Works meeting employee room 2 Public Works storage area2 PW View of Building Public Works shop area Public Works storage area

Training/EOC/Community Meeting Space

EOC/Community Meeting/Training Space

The proposed Fairview Municipal Complex bond proposition would fund the addition of a multi-purpose space that will meet several Town needs including an emergency operations center (EOC), a community meeting room and an employee training space.  These are facilities that the Town does not currently have. 

The space would occupy approximately 3,600 square feet and would consist of one large room that could be divided into two separate spaces for training or for meetings.  The entry lobby would serve as both as the entrance into fire administration and into this facility, with bathrooms for users and storage areas for equipment and material.  Work areas will be designed into the space to allow for the activation of an emergency operations center that would be used in the case of a natural emergency such as a tornado, a major storm with area-wide impact, regional flooding; or a hazardous manmade condition.

 

Why is this space needed?

Emergency Operations Center

The Town currently does not have an EOC.  This facility will meet state and federal standards for a hardened facility that can withstand high winds and severe storms while maintaining operations.   EOC's are used to maintain Town operations in the event of a serious incident that requires a coordinated response.  The EOC would serve as the communication center for Town staff and for other agencies should the incident warrant a greater response.

Community Meeting/Employee Training Space

The facility would accommodate 64 people seated at tables, 100 seated in rows, or more during come and go standing events.  It would be used for community meetings, Town events such as the annual art show, Town hall meetings, employee training activities and other similar activities.  It is not proposed to serve as a full event center as those types of facilities already exist in Town through other providers.  The Town currently has 75 authorized full time positions in all departments.  This facility will be utilized to provide training to existing employees as well and accommodate future employees.  The Town does not currently have facilities that would meet these needs.

The meeting/training space is proposed to be located in this complex because of the proximity of several larger Town departments that would use the facility when activated as an EOC and for training purposes, the ability to share spaces with fire administration, and access from State Highway 5 for community and Town events and meetings.

 

Quick Facts About the Proposed EOC/Community Meeting/Training Space

  • Will provide a hardened facility to maintain Town operations in the event of an emergency
  • Will meet current building codes that require the provision of hardened areas for personnel in the event of an emergency
  • Will have adequate parking and bathrooms to accommodate community events, community meetings, and employee training activities
  • Will be ADA accessible
  • Will provide a lobby entrance into both fire administration and the EOC/meeting/training space
  • Will meet the Town's needs for training of Town employees with flexible space and equipment to support training goals
  • Will provide space to meet the future needs for employee training and community meeting space as the Town grows 

Access the Documents and Images section below to see renderings of the proposed facility.

Documents and Images

EOC Admin Proposed Entrance

BSW Created Image of FireAdminEOC closeUp

Town of Fairview Municipal Complex - Financial Impact

Financial Impact Tab Facts

How the Debt Will be Issued and the Tax Increase Implemented

Should the bond election be approved, the project plans will be completed and the project will be bid.  Once the actual cost of the project is known the amount of debt needed to construct the project will be issued.  Should the cost not total the full $25.5 million, only the amount needed to construct the project will be issued.   

The estimated maximum tax rate increase needed for the proposed Fairview Municipal Complex bond proposition is $0.075 (7.5 cents) per $100 of assessed valuation. At the time the debt is issued, the actual tax rate needed to pay for the debt will be determined based on the actual tax base and based on the actual amount of debt that is issued. 

The Town Council has determined that the debt will be structured so that the full impact of any needed tax increase will be phased in over 3 years.  This is done by structuring the debt payments so that they are less for the first 2 years, requiring a lower tax rate to pay the debt those years, with the full cost and maximum tax rate reached the 3rd year.   Growth in the tax base will impact the actual tax rate needed to pay the debt.  

Currently the Town offers a $60,000 property value exemption to residents over 65.  Recognizing the impact this project would have on senior residents, the Town Council has agreed that the current senior property tax exemption of $60,000 would be increased to $73,000 at the time the increased taxes are implemented. In the chart located below are examples of the impact a property tax increase of 7.5 cents could potentially have on values. 

Financial Impact Tab Average Financial Impact Final Version

Property Tax Rate Comparison

The Town of Fairview is a full-service local government, which means that tax dollars are used to provide citizens with core government services such as police, fire, EMS, public works, parks, and other administrative services.  Compared to other full-service local governments in Collin County, the Town has historically had the lowest or one of the lowest property tax rates. The chart below compares the Town's 2016 property tax rate with other full-service local governments in Collin County. The chart also shows how a Town tax rate with a 7.5 cent increase would compare with those same local governments.

Bond Election FI Tab Rate Comp ChartWhy Now?

The Town Council's decision to ask voters to consider authorizing a maximum of $25.5 million in general obligation bonds for the construction of the Municipal Complex was the result of careful planning and thoroughly analyzing the financial impact to town taxpayers. The proposed municipal complex was programed early in Fairview's 10-year Capital Improvement Plan due to the current lack of adequate facilities.  The Town Council wanted to ensure that the funds that are expended would meet tomorrow's needs as well as today's needs.  The cost to add on to facilities in the future would be much more expensive to undertake. Construction inflation costs since planning efforts began in 2014 have increased by 19%.

 

Bond Election Process

Election Day is Tuesday, November 7, 2017.  Early Voting will be held from October 23 through November 3, 2017. On Election Day, polls will be open 7 a.m. to 7 p.m.; early voting hours vary, see the Town website for detailed information.

The Town contracts with Collin County for election services, so residents will be able to vote at any Collin County Vote Center. As with prior elections, Fairview Town Hall will be a voting center on Election Day only. For early voting, residents can vote anywhere in Collin County including the Lovejoy ISD Administration building, Allen Municipal Courts Facility and Collin College Higher Education Center.

Proposed Municipal Complex and General Questions

Existing facilities are inadequate for today’s needs and allow for no growth in personnel or services.  Additionally, a portion of the existing building has been taken out of service due to safety concerns outlined in a study completed by the town to evaluate the conditions of the building.  A temporary building has been leased by the Town to provide some of the space needs that resulted from the reduction of usable space. This study can be found online at the link provided on this page. 

The bond election submits a proposition for a new municipal complex containing four facilities: construction of replacement facilities for Fire Station #1, Fire Administration, and Public Works; and construction of an emergency operations center/community meeting/training facility.  

The impact should be minimal a     s the fire and public works operations are located at the site today.  Only the emergency operations/community meeting/training facility would be a new operation.  Buffering and screening from residential areas are included in the plans.

The traffic on State Highway 5 will not be significantly impacted by this project. The uses, other than the emergency operations/community meeting/training facility, are already existing on the site.

The fire station is located at this site due to fire response requirements.  Fire administration and the emergency operations/    community meeting/training facility need to be adjacent to the operational departments that will utilize them.  Public works is located at this site for adequate response to all areas of the town.

The approximate square footages are as follows: the fire station is 14,450 square feet, the fire administration is 3,300 square feet, the public works administration is 6,000 square feet, the public works shop is 6,300 square feet, and the emergency operations/ community meeting/training facility is 3,600 square feet.  As a comparison, fire station #2, a smaller station with fewer planned personnel and equipment, is approximately 10,450 square feet.

The proposed municipal complex will meet the needs for these proposed functions both for today and for the foreseeable future.   A planning study was completed by the Town to determine the number of future employees and necessary building spaces for these uses that will be needed at full development and this plan accommodates those needs.  

Construction would begin upon completion of the design and bidding of the project, projected for summer of 2018.  Construction would take approximately 18 months with move in planned for early 2020.

No new staff will be needed to operate the new facilities.  Additional employees will only be added as service demands increase.  The buildings are designed to accommodate the planned growth of the Town.

The Town will not be replacing or adding additional vehicles or equipment to occupy the new facilities. The Town will follow its capital plan and replace and add vehicles and equipment as they age and service demands increase, on an as needed basis.

The Town Council developed the components of this bond package due to the current lack of adequate facilities for these operations and due to the significant structural and other safety deficiencies that have been identified in the existing building.  These buildings are designed to meet the current and long-term needs of the Town.  The cost was developed through consultants hired by the Town to design preliminary plans in order to be able to price the cost of the facilities. The cost reflects the projected cost when the facilities are planned to be constructed, building code costs and the cost of inflation.  They are larger than the existing facility because the existing facility is undersized for today’s needs and will not meet the future needs of the town.

According to the North Central Texas Council of Governments the population of the Town has increased by over 25% since 2010.  The population is expected to double at full build out.

Fire Station #1 and Fire Administration

The current facilities consist of several buildings that have been added to the original residential structure that was built in the 1960’s.  The building was not designed to house the uses that currently occupy it and as outlined in the study that was completed in 2016, there are numerous structural and safety conditions in the building.  As identified in that study “The original building and additions have outlived the useful life of this facility.” The study further indicated “based on the need for a Fire Station to be able to serve the community it is their recommendation that planning and programming of a replacement facility be considered.” Repairing the existing building will not address the lack of sufficient space needed for today’s operations nor future needs.  

Fire station #2 has approximately 10,450 sq. ft. The proposed Fire station #1 is planned to house more equipment and personnel in the future than will be housed at Station #2.  It is planned to be 14,450 sq. ft.  

The Town does plan to add an additional ambulance and medic staffing in the future when service demands indicate the need for additional capacity.  This will be determined by call volumes and response times in all parts of Town.  Increased demand in the western part of the Town will impact response times in other parts of Town as equipment and personnel are utilized where needed.  Based on current call volumes it is anticipated to be needed in 3-5 years.

If the Fairview ambulance is on an emergency call and a second call is dispatched, the Town currently relies on surrounding cities to help through mutual aid. Current response time data from the City of Lucas and the City of Allen who are the primary mutual aid providers averages from 11 minutes to 14 minutes to reach areas of Fairview.   Based on current statistics, the ambulance located at Fire Station #2 currently takes approximately two additional minutes to travel to the western portion of the Town (District 1) for emergency calls.  Based on this data mutual aid agencies experience longer response times than the Fairview ambulance, which averages a 7-minute response time, based on current data.

The Town will not need any additional fire stations. A study was completed in 2009 to determine future fire station needs and the results showed that at full build out, the Town would only need two fire stations.  The proposed Fire Station #1 has been designed to house sufficient personnel and equipment at full buildout of the Town.  Fire Station #2 will not need to be expanded as it was designed to meet the needs of that fire district.

The current Fire Station #1 can accommodate 3 fire fighters and 1 supervisor.  There is no space to accommodate personnel for a medic unit.  The new station would accommodate up to 8 firefighters, including a medic unit and 3 supervisory personnel. The existing personnel would occupy the new station with additional staff and equipment added only when needed due to growth and impact to service levels.

Fire administration consists of personnel that manage the fire department as a whole, including the fire chief and other current and future administrative personnel, as well as the fire marshal and fire inspectors who are responsible for investigating fires, inspecting buildings, reviewing building plans, and meeting with residents, contractors and the development community.  Fire administration personnel interact daily with fire station personnel so the fire administration facilities are proposed to be located adjacent to Fire station #1. 

The unused space is currently not finished out and funds would need to be expended to design the space for a use that would only be temporary, as that unused space will be used by police and other administrative operations that are housed in town hall.  Within the next several years that space will need to be occupied by those uses and any temporary uses would need to move to other space.  The cost to add that space to the proposed fire facilities in the future would increase due to inflation and the incremental cost of constructing a much smaller space at that time.   Additionally, the daily interaction between fire administration and fire station personnel would be impacted if the facilities are in separate locations.   

Public Works Service Center

Public works includes the personnel and equipment that provide the Town with maintenance of streets, water and sewer lines, water tanks and pumping systems, sewage lift stations, parks, trails and drainage systems.  

The space allocated in the existing building contains only 950 square feet for the operations of the public works department with 13 employees.  There is one room available that is used for all staff and meeting needs, including employee lockers, employee break room, conference room, work room, and conference/training room.  The existing shop space has limited storage and the space floods routinely.  The yard is not paved and creates difficult working conditions in rainy conditions.  There is limited space for necessary construction materials and no ability to stock significant inventory for availability when needed.

The needs for a public works operation include office area for administrative activities, meeting space, employee work areas and storage areas; covered equipment areas to preserve equipment; adequate shop area to maintain adequate inventory levels and product storage areas; a paved, accessible yard in all weather conditions; and storage areas for construction materials that are covered to ensure use and availability during all types of weather.

Emergency Operations/Community Meeting/Training Facility

This proposed multi-purpose facility would serve three general functions.  It would be designed to meet all safety standards to provide a hardened facility to safely operate Town and public safety operations during an emergency event such as a tornado or other severe weather event.  It would be available for community meetings, events, and programs sponsored by the Town; and it would be used by the Town for employee training including providing space for public safety training.

The Town currently has no operational emergency operations center.  There is no current Town building that is designed to withstand a severe weather event.  Having this facility will provide adequate space to conduct Town and public safety operations during an emergency event.  Additionally, the Town does not have adequate space to provide necessary training for public safety and other employees.  The Town does not have space to provide for community activities or Town sponsored activities such as the annual art show.  The design of the facility will provide the space to meet all of these needs.  It is not intended to be a full event center, but rather to provide adequate space for the activities described.  

The vacant space on the 3rd floor cannot be hardened to meet the needs of an emergency operations center due to the design of the building and the windows located on all exterior walls.  The space is currently unfinished and costs would be incurred to use the space temporarily for meeting and training activities until police and other administrative needs in Town Hall required expansion to the 3rd floor.  Additional costs would be incurred to redesign the space for police and administrative uses when needed.  

Financial Information

The Town has completed a 10-year capital plan that identifies the timing and anticipated costs for capital expenditures based on the Town needs.  This project is scheduled now due to the current inadequate space for the fire and public works functions needed to safely and efficiently provide services to the residents and businesses in Town and due to the identified safety and structural concerns with the existing building.

Construction inflation has increased by 19% since 2014 when the town completed the facilities study to begin planning for these facilities.  The projected increase in construction costs from 2017 to the time of construction is 8%.  If construction costs increased by 4% per year, over 5 years that would increase the cost of construction by approximately $4,500,000.

Based upon a maximum debt issuance of $25.5 million to be amortized over 30 years at an estimated average interest rate of 4.5%, the maximum tax rate increase is projected not to exceed 7.5 cents.  This estimate is based on conservative estimates of growth in the tax base.  Currently, the average taxable value of a home in Fairview is $487,023 with an exemption of $60,000 for over 65 residents.  At that value and with the exemption, the annual increase in taxes would be $320/year or $26/month for residents over 65.  If a home is valued at $275,000 the annual increase with the $60,000 over-65 exemption would be $161/year or $13/month.  

Preliminary design has been completed to estimate the cost of the project.  Should the project move forward, the design will be completed and the project bid for construction.

The town has selected a construction manager at risk who will be responsible for managing the bidding and construction of the project.  Once the project is bid the construction manager is responsible for any cost increases from the contractors.

The increase in Fairview’s tax rate would occur in fiscal year 2018-19 and apply to taxes due by January of 2019.

Currently, the Town has $27,272,640 in total outstanding bonds, which will be fully paid off by September 30, 2036.  Of this amount, $20,086,840 was issued for general purpose bonds that will be paid off in 2036, and $5,196,045 was issued for water and wastewater infrastructure, which will be paid off in 2027.  

Bonds will only be issued for the actual costs of the project.  If the cost is less than the estimated amount, the tax rate will only be increased to pay the actual amount of bonds issued.

Fire station #2 was constructed at a cost of approximately $3.2 million.  It is smaller than Fire Station #1 and did not have to meet the current building codes, which have changed over time.  It was bid over 10 years ago and costs have increased since that time.  The Town had a bond election for the project and the taxes were raised 2 cents to pay for the fire station.  

The Town increased the property tax rate in fiscal year 2008-09 from $0.345 to $0.365 for Fire Station #2.  The Town decreased the property tax rate in fiscal year 2011-12 from $0.365 to $0.36 and again reduced it a slight portion in fiscal year 2014-15 from $0.36 to $0.359999.

The Town issues tax-exempt debt and that rate is dependent on the market at the time of issuance.  

In December 2015, the Town purchased 3.867 acres for a cost of $863,306 and in January 2017, the Town purchased the remaining portion of the connecting 1.928 acres of land for $749,671 for a total cost of $1,612,977 for the 5.795 acres of land. Both of these purchases were funded with certificates of obligation that did not require a tax increase. 

Funds are included in the cost to account for changes that will occur as building plans are finalized and for the potential escalation in cost prior to the start of construction once the final plans are completed and bid.  A total of 12% of construction cost is included in the estimate for contingencies as the plans are finalized and the buildings constructed, and 4% of the estimated construction cost has been included for potential escalation.  Once the project has been fully designed and bid, the debt will be issued only for actual cost of construction.

There are several reasons.  Station #1 is larger than Station #2 to meet future service demands and costs are included for Fire Administration.  A total of 17,750 square feet are proposed for these uses.  Fire Station #2 has 10,450 square feet.  Additionally, the funding for Station #2 occurred over 10 years ago and construction costs have significantly increased since then due to inflation and due to increased building construction standards required by current building codes such as requirements for hardened areas; increased energy standards including lighting, insulation, thermal barrier requirements, increased HVAC standards; and building commissioning.

The Town’s tax rate is made up of two components – 1) the maintenance and operations (M&O) rate, which provides funding for operations of public safety, general government functions, parks and recreation as well as street maintenance; 2) the interest and sinking (I&S) rate, which pays the principal and interest payments for the Town’s long-term debt obligations.  The 2017 Bond program would require the Town to issue a maximum of $25,500,000 long-term debt to be paid over a 30-year period.  The estimated tax rate increase would not exceed 7.5 cents. 

All new development, including new development within the TIF, would pay for its share of the debt.  The TIF is funded with 75% of the maintenance and operations portion of the tax rate for those properties in the TIF boundary.   The debt rate portion of the tax rate for existing and new development goes toward paying off the Town’s debt.  In fiscal year 2017-18 the new growth added to the tax base is approximately $49 million and the total tax base of the town is $1.76 billion.  

Emergency Operations/Community Meeting/Training Facility

A city is not required to have a hardened EOC.  A hardened EOC would provide the Town with a facility that would withstand an emergency event and allow the Town to continue to emergency operations as needed.  Under current building codes cities are now required to provide a “hardened area” within a new public safety facility to provide protection for employees during an emergency event.  Rather than providing hardened areas in multiple facilities, the Town has proposed to meet the “hardened area” requirements in a joint use space, the proposed EOC, that would also provide for continued operations in the event of an emergency event as well as providing space for community activities and employee training. 

Financial Information

Comparing the tax rate to other full-service cities in Collin County, Fairview has one of the lowest tax rates and will continue to have one of the lowest rates should the bond election be approved.  For example, assuming a home is worth $500,000 and taxed at that amount in Fairview or in Frisco or Celina, the 2017 taxes for that home for comparative purposes would be as follows:

            Celina                                      $3,225 annually

            Frisco                                      $2,233 annually

            Fairview (proposed tax rate)   $2,175 annually

            Fairview (current tax rate)      $1,800 annually

Proposed Municipal Complex and General Questions

Consideration was given to phasing the improvements.  The current building houses three operations.  Those facilities not moved into a new facility would have to continue to operate out of the existing building with all of the existing identified issues.  Additional funds would need to be spent to temporarily improve the existing building, which has been determined to have significant physical deficiencies, to accommodate the remaining uses until those facilities could be replaced.  The Town would expend those funds as well as additional future construction costs due to inflation.

Town Hall contains 32,500 square feet, including the basement sally port.  At this time 80%, or 26,000 square feet, of the Town Hall building is currently being utilized.  Town Hall was completed in 2010 and was constructed with some room for growth.  Currently the Town Hall, which has four floors and a sally port for police operations in the basement, is occupied by the following Town departments and functions: Town Council chambers, finance, municipal court, utility billing, code enforcement, inspections, and human resources are located on the first floor; planning, engineering, economic development, town secretary, and town administration operate on the fourth floor. 

 

The building also serves as the police station and houses police functions including administration and patrol.  The police utilize the basement and most of the second floor.  Approximately 20 % of the second floor is leased to a private IT company that provides the Town with IT services.  If IT services were not outsourced to a private company the Town would still need to provide in house IT services and that space would be occupied with that function. 

 

The third floor remains unfinished and it is planned for expansion of Town administrative and police offices as the Town continues to grow.  The number of personnel in Town Hall has increased 30% since the building was occupied in 2010 and within the next 2-3 years the third floor will be finished out for use by these functions.

The estimated cost of each element is as follows:

Fire Administration and Fire Station#1      17,750 sq. ft.         $9.8 million (552/sq. ft.)

Public Works Office/Shop/Storage             19,600 sq. ft.         $6.0 million (306/sq. ft.)

EOC/Community Meeting/Training            3,600 sq. ft.          $1.6 million (444/sq. ft.)

Site Work                                                     11 acres                $7.6 million (16/sq. ft.)

Issuance/Other                                                                           $0.5 million

 

Some comparable facilities that have recently been approved or are being considered are as follows:

City of Allen Fire Station #6 funded in 2016   15,000 sq. ft. $9.945 million ($663/sq. ft.)

City of Grapevine rebuild Station #2, #3        28,230 sq. ft.    $16.0 million ($565/sq. ft.) 

 on the current ballot

Voting Times
Early voting in Collin County will be available from Monday, October 23 through Friday, November 3 at the times listed below. Election Day Voting will take place on Tuesday, November 7 from 7 a.m. to 7 p.m.

Voting Polling Times

Polling Places

As Collin County utilizes “Vote Centers,” county residents who are registered voters are able to vote at any of the vote center locations that are open under full-contract services with the Collin County Elections Administration.

Here is a list of some of the many Collin County vote centers that are local to Fairview that are open for both Early Voting and Election Day voting:
  •  Lovejoy ISD Administration Building at 259 Country Club Road in Allen
  •  Collin College Higher Education Center at 3452 Spur 399 in McKinney
  •  Allen Municipal Courts Facility at 301 Century Pkwy in Allen
  •  Old Settlers Recreation Center at 1201 E. Louisiana St in McKinney
  •  Smith Library at 300 Country Club in Wylie
  •  Murphy Community Center at 205 North Murphy Road in Murphy
  •  Parker City Hall at 5700 E Parker Road in Parker
  •  Collin County Elections Office at 2010 Redbud Blvd Suite 102 in McKinney

As in past elections, Fairview Town Hall will be an Election Day only voting location.
Early Voting will not take place at Town Hall.

The last day to apply for ballot by mail (received, not postmarked) is Friday, October 27, 2017, visit Collin County Elections for more absentee/mail ballot information.

You can find a complete listing of all Collin County Vote Centers for both Election Day and Early Voting at CollinCountyTx.gov/Elections
Learn more about Early Voting Vote Centers and Election Day Vote Centers from Collin County at 972-547-1990 or election@collincountytx.gov.

See the FAQ section for commonly asked questions related to the 2017 bond election. Submit all other questions to: BondQuestions@fairviewtexas.org 

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Notices & Meetings

 

Town Hall Meetings
Come learn more about the bond proposal at a local Town Hall meeting. A presentation will be given by the Town Council and Staff with questions answered at the conclusion of the meeting.

 • Mon, Sept 25, 7pm at Heritage Ranch
 • Wed, Sept 27, 7pm at Heritage Ranch
 • Sat, Sept 30, 9am at Sloan Creek Intermediate School
 • Tues, Oct 10, 7pm at Puster Elementary School
 • Wed, Oct 18, 7pm at Town Hall Council Chambers

Fire Station #1 Open Houses
The public is welcomed to come to a come and go open house where residents can tour the current fire and public works facilities located at 500 State Highway 5. Town staff will be available at the Open House to answer questions.
 • Sat, Sept 16, 11am-12:30pm
 • Sat, Sept 23, 9-10:30am
 • Sat, Oct 7, 10-11:30am

If you have an interest in having a tour of the existing facilities please call 972-886-4238 and a staff member will schedule that with you.

 

For early voting times and locations, see the Voting Information tab found on fairviewtexas.org/bondelection.